Records Management
Procedures
Departments participating in the Records Management program are asked to follow the
following procedures.
Review the records currently maintained by the office and:
- determine what types of records are being kept, by whom, and why.
- confirm which records are "official" and which are "departmental use copies".
- consult the State Retention Schedules
for the minimum retention (how long the records must be kept).
- request permission to dispose of non-permanent records whose retention period has expired by
completing the request form (RC-108) and submitting it to Betsy Pittman
(Unit 1205 or as an attachment to Betsy.Pittman@uconn.edu)
for review and approval. The request must be approved by the Public Records Administration of the
Connecticut State Library. Departments should plan on the approval process to take approximately one month
(may be longer at the end of the calendar/fiscal year).
- The signed, approved request is the department's permission to destroy the records identified. The
completed and signed request form (authorization) is a permanent record and must be maintained by the
department permanently.
Contact the Records Management Liaison (RML),
Betsy Pittman (486-4507), with any questions or
concerns.
Special Notice
The University of Connecticut has imposed a moratorium on the destruction
of all financial records associated with federally supported projects until 2011.
Please contact Betsy Pittman with any
questions.
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This page is maintained by B. Pittman
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University of Connecticut |